How to Upload Receipts & Invoices
Log in and go to New Upload
After logging in at nexivirta.fi/login, you'll see the New Upload section right on your dashboard.
Choose how to upload
Scan receipt — photograph a paper receipt directly with your phone. The portal reads it automatically.
Upload file — select one or multiple files (JPG, PNG or PDF) from your phone or computer.
Select the type and send
Choose whether the document is an Expense or Sales invoice, then tap Send.
How to Use the Shift Log
Navigate to Shift Log
Click Shift Log in the left menu, or scroll down on your dashboard to the Shift Log section.
Start your shift
When you begin your working day, click Start Shift. You'll be asked to record your starting odometer reading — either by photographing your odometer or entering it manually. The portal reads the KM automatically from your photo.
Stop your shift
When you finish work, return to the portal and press Stop. Enter your ending odometer reading the same way. Your shift is now saved with a complete record.
Repeat every working day
Each working day and each shift is its own entry. Multiple deliveries in one continuous shift count as a single entry (start point → end point → total km).
Vero requires a logbook for every kilometre you claim as a work expense. Without it, fuel and vehicle costs cannot be deducted. A missing or incomplete logbook is the most common reason Vero rejects vehicle expense claims.
Tip: Fill in your logbook at the end of each shift — takes 2 minutes and saves you money.
What You Can (and Can't) Deduct
✅ You CAN claim
- Work equipment & repairs (bike, scooter, car)
- Thermal bag, helmet, rain gear, work gloves
- Work-related portion of phone bill
- Fuel (car & moped only)
- Accounting fees (fully deductible!)
❌ You CANNOT claim
- Personal food and meals
- Personal clothing
- Private portion of phone use
- Traffic fines
The One Account Rule
If you mix accounts or cards, some expenses become untraceable and you permanently lose those deductions.
Simple rule: Pick one account. Stick to it. Always.
Install the App on Your Phone
The Nexivirta portal works as an app directly on your phone — no App Store or Google Play needed. When you first log in, your phone may ask if you want to add it to your home screen. If it does, tap Add and you're done!
If the prompt doesn't appear, follow these steps:
✅ Opens instantly — no need to open a browser every time
✅ Stay signed in and open with one tap
✅ Much easier to scan and upload receipts on the go
✅ Quick access to start and stop your shift log