Free template

Driving logbook template (Excel)

A ready-made spreadsheet with the details the Finnish Tax Administration expects. Kilometres, the business share and the year's total are calculated for you.

Download the logbook template (.xlsx) Works in Excel, Google Sheets and Numbers. No sign-up.

What a driving logbook must show

According to the Tax Administration, a driving logbook should show the following for each trip. It must also show the total kilometres driven with the car during the year.

Source: the Finnish Tax Administration (Vero), vehicle expenses for self-employed people.

How to use the template

Fill in the registration number, the year and the odometer reading at the start of the year. Log each trip on its own row straight after driving — a logbook rebuilt from memory later is hard to verify.

Mark each trip as business or private in the "Business / private" column. The sheet totals your business and private kilometres and works out the business share as a percentage.

Frequently asked questions

Is an Excel logbook accepted in Finland?
The format is not fixed: what matters is that the required details are there and that entries are made at the time of driving. The template contains the details the Tax Administration lists.
Do I have to record every trip?
Yes, if you want to deduct vehicle costs based on actual business driving. The year's total kilometres must also be shown so that the business share can be worked out.
Is there an easier way?
For my clients the logbook runs on their phone automatically with GPS, and the odometer is read from a photo. It is included in the monthly bookkeeping price.

Other free tools

VAT calculator

A logbook that keeps itself

For my clients the logbook runs on the phone with GPS — no spreadsheets. Bookkeeping, VAT and the logbook from €30/month incl. VAT.

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